Proposal Writer

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations

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About Us: EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.

Job Title: Proposal Writer

Job Summary:  EMCOR Government Services, headquartered in Arlington, VA, has an immediate opening for an exceptional writer experienced in preparing proposals for federal, state, and local government customers.

Essential Duties and Responsibilities:

  • Develop compliant and compelling proposal sections in accordance with RFP requirements
  • Work with technical subject matter experts and capture team leaders to develop bid and proposal strategies designed to enhance our bid position and to increase win probabilities
  • Prepare tools and products designed to assist other writers and technical subject matter experts develop text and graphics in accordance with win strategies and RFP instructions
  • Prepare annotated outlines, section mockups, and section specifications to support the proposal strategy
  • Respond to task order RFPs with quick turn-around time frames
  • Coordinate development of graphics, working with technical subject matter experts to illustrate technical and management concepts and convey key proposal messaging
  • Use technology-based tools and software programs (e.g., Zoom, SharePoint) for proposal communications, collaboration, scheduling, and development
  • Ensure that all information is consistent with the organization’s brand message, value proposition, business objectives and style standards
  • Provide research analysis in support of new client targets
  • Edit and proofread proposal sections for style, consistency, and compliance
  • Assist in producing, binding, packaging and shipping all customer documents
  • Support and monitor production of proposals, ensuring that high quality, professional products are created and delivered on time
  • Participate in opportunity kick-off meetings and color team reviews
  • Support the development and production of marketing material
  • Must work late hours / weekends periodically throughout the proposal process to submission
  • Ability to lift 20-25 pounds
  • Qualifications:

    A successful candidate for this position will have the following qualifications: 

  • Bachelor’s degree in English, Writing, Journalism, Communications, or related field required
  • One to three years of proven experience in proposal development required.
  • Minimum three years of demonstrated professional writing experience within a deadline environment required.
  • Knowledge of facility management, engineering, renovation, modification, and sustainment practices and the management of these practices.
  • Proven ability to be self-motivated and work individually as well as part of a team.
  • Must have a strong work ethic and commitment to producing quality work.
  • Familiarity with proposal development best practices, such as Shipley or APMP.
  • Ability to think critically and draw from several resources to create simple, unified and persuasive documents.
  • Capability to multi-task and prioritize work assignments when needed.
  • Must be computer savvy and adept at using technologies aimed at communications and proposal development.
  • Must be a strong communicator and able to interface within difference levels of the organization.
  • Proficiency in Microsoft Word, Microsoft PowerPoint, Microsoft Excel.
  • Strong organization skills and an attention for detail.
  • Willingness and ability to adapt and learn in a fast-moving environment.
  • We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

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